Environmental Data Coding Specification (EDCS)

Annex I
(normative)

Templates for registration, modification, clarification and deprecation proposals

I.1 Introduction

I.1.1 Table of contents

Table I.1 — Table of contents
I. Templates for registration, modification, clarification and deprecation proposals I.7 Proposal for EQs
I.1 Introduction I.8 Proposal for EOs
I.1.1 Table of contents I.9 Proposal for EGs
I.1.2 Overview I.10 Proposal for references or supplemental references
I.2 Proposal for ECs I.11 Proposal for figures
I.3 Proposal for EAs I.12 Proposal for abbreviated terms
I.4 Proposal for EEs I.13 Proposal for abbreviations used in a label
I.5 Proposal for EVs I.14 Proposal for profiles
I.6 Proposal for EUs I.15 Proposal for deprecation

I.1.2 Overview

This annex contains a set of blank forms that may be used to create proposals for registration, modification, clarification and deprecation of EDCS items according to the guidelines specified in Clause 10. EDCS "items" as used in this annex, refer to those EDCS dictionary entries, their associated fields, and profiles of EDCS identified in 4.15.

I.2 Proposal for ECs

Date of proposal:  
Sponsoring authority:  
Purpose: New EC     Modification     Clarification (registered items only)
Existing label, if appropriate:  
Justification:  
Additional comment(s):  
Label:  
Definition:  
Figure(s): Yes     No
  If Yes, also submit I.11.
Reference type:  
Reference:1)  
Supplemental references:1)  
Group(s):  
Clarification note, if appropriate:  

I.3 Proposal for EAs

Date of proposal:  
Sponsoring authority:  
Purpose: New EA     Modification     Clarification (registered items only)
Existing label, if appropriate:  
Justification:  
Additional comment(s):  
Label:  
Definition:  
Figure(s): Yes     No
  If Yes, also submit I.11.
Attribute value type:  
EQ label (dependent on attribute value type and if applicable):  
Group(s):  
Reference type:  
Reference:1)  
Supplemental references:1)  
Enumerant order (if applicable):  
Clarification note, if appropriate:  

In addition, if the EA is new and is of attribute value type ENUMERATION, then one or more EE definitions shall be included with the proposal. Each EE may be specified separately using a copy of the following form:

Label:  
Definition:  
Figure(s): Yes     No
  If Yes, also submit I.11.
Reference type:  
Reference:1)  
Supplemental references:1)  
Clarification note, if appropriate:  

I.4 Proposal for EEs

A new EE for an existing EA (standardized or registered) may be specified using the following form:

Date of proposal:  
Sponsoring authority:  
Purpose: New EE     Modification     Clarification (registered items only)
Existing label, if appropriate:  
Justification:  
Additional comment(s):  
Label of existing EA:  
Label:  
Definition:  
Figure(s): Yes     No
  If Yes, also submit I.11.
Reference type:  
Reference:1)  
Supplemental references:1)  
Clarification note, if appropriate:  

I.5 Proposal for EVs

Date of proposal:  
Sponsoring authority:  
Purpose: New EV     Modification     Clarification (registered items only)
Existing label, if appropriate:  
Justification:  
Additional comment(s):  
Label:  
Definition:  
Applicability:  
Reference type:  
Reference:1)  
Supplemental references:1)  
Clarification note, if appropriate:  

I.6 Proposal for EUs

The definition and quantity fields in the following form may be repeated in associated pairs as many times are required.

Date of proposal:  
Sponsoring authority:  
Purpose: New EU     Modification     Clarification (registered items only)
Existing label, if appropriate:  
Justification:  
Additional comment(s):  
Label:  
Symbol:  
Quantity:  
Definition:  
EQ label:  
Reference type:  
Reference:1)  
Supplemental references:1)  
Clarification note, if appropriate:  

I.7 Proposal for EQs

Date of proposal:  
Sponsoring authority:  
Purpose: New EQ     Modification     Clarification (registered items only)
Existing label, if appropriate:  
Justification:  
Additional comments:  
Label:  
Definition:  
Equivalence class membership (list of EULs):  
Label of the primary EU for this EQ:  
Clarification note, if appropriate:  

I.8 Proposal for EOs

Date of proposal:  
Sponsoring authority:  
Purpose: New EO     Modification     Clarification (registered items only)
Existing label, if appropriate:  
Justification:  
Additional comment(s):  
Label:  
Definition:  
Organization schema membership (list of EGLs):  
Reference type:  
Reference:1)  
Supplemental references:1)  
Clarification note, if appropriate:  

One or more EG definitions shall be included with each EO proposal. Each EG may be specified separately using a copy of the following form:

Label:  
Definition:  
Reference type:  
Reference:1)  
Supplemental references:1)  
EC members (list of ECLs)  
EA members (list of EALs)  
Clarification note, if appropriate:  

Use and completion of the EO or EG forms shall conform to the guidelines in 10.13.

I.9 Proposal for EGs

A new EG for an existing EO (standardized or registered) may be specified using the following form:

Date of proposal:  
Sponsoring authority:  
Purpose: New EG     Modification     Clarification (registered items only)
Existing label, if appropriate:  
Justification:  
Additional comment(s):  
Label of existing EO:  
Label:  
Definition:  
Reference type:  
Reference:1)  
Supplemental references:1)  
EC members (list of ECLs)  
EA members (list of EALs)  
Clarification note, if appropriate:  

I.10 Proposal for references or supplemental references

In case a submitter is submitting a set of registration proposals all of which cite the same document as a reference and/or supplemental reference, that document may be specified using the following form and only the suggested reference identifier used in the proposals themselves. A reference alone shall not be registered.

Date of proposal:  
Sponsoring authority:  
Purpose: New reference     Modification     Clarification (registered items only)
Existing label, if appropriate:  
Justification:  
Additional comment(s):  
Bibliographic entry:  
Proposed reference identifier:  
Clarification note, if appropriate:  

I.11 Proposal for figures

Figure captions shall not be embedded as part of the figure. The figure caption will be assigned by the registration authority. Information about the figure shall be provided in the Narrative field.

Date of proposal:  
Sponsoring authority:  
Purpose: New figure     Modification     Clarification (registered items only)
Existing figure identifier, if appropriate:  
Justification:  
Additional comment(s):  
File name:  
Narrative:  
Used with (EC, EA, EE):  
EA or EC label:  
EE label, if appropriate:  
Clarification note, if appropriate:  

I.12 Proposal for abbreviated terms

Date of proposal:  
Sponsoring authority:  
Purpose: New abbreviation     Modification     Clarification (registered items only)
Existing abbreviation, if appropriate:  
Justification:  
Additional comment(s):  
Abbreviation:  
Abbreviated term:  
Clarification note, if appropriate:  

I.13 Proposal for abbreviations used in a label

Date of proposal:  
Sponsoring authority:  
Purpose: New abbreviation     Modification     Clarification (registered items only)
Existing abbreviation, if appropriate:  
Justification:  
Additional comment(s):  
Abbreviation:  
Abbreviated term:  
Used in (select all that apply): EC     EA     EE     EV     EU     ES     EQ     EO     EG
Clarification note, if appropriate:  

I.14 Proposal for profiles

Date of proposal:  
Sponsoring authority:  
Purpose: New profile     Clarification (registered items only)
Existing label, if appropriate:  
Label(s) of existing profile(s) to be deprecated, if appropriate:  
Justification:  
Additional comment(s):  
Label:  
Description:  
Standard edition used:  
Amendment(s) used (list all):  
Registered concept(s) included: Yes     No
Definition:  
EDCS dictionaries: EC     EA     EE     EV     EU     ES     EQ     EO     EG
Clarification note, if appropriate:  

For each EDCS dictionary selected above, one or more dictionary entries shall be included. The entries for each EDCS dictionary shall be specified separately using a copy of the form below.

Concise EDCS dictionary entry descriptions in the EDCS dictionary entry label field are permitted, when appropriate.

EXAMPLE 1    "None".

EXAMPLE 2    "ALL ECs".

EXAMPLE 3    "All EAs starting with letter G".

EXAMPLE 4    "All ECs in the HYDROLOGY group".

EXAMPLE 5    "All ECs in the profile EDCS_2_0_HIGHWAY_PROJECT_PROFILE", where EDCS_2_0_HIGHWAY_PROJECT_PROFILE is the label of an existing profile.

EDCS dictionary: EC     EA     EE     EV     EU     ES     EQ     EO     EG
Repeat the below rows as needed.  
EDCS dictionary entry label:  
Registered concept?: Yes     No
Profile constraint:  
Clarification note, if appropriate:  

I.15 Proposal for deprecation

Date of proposal:  
Sponsoring authority:  
Item type: EC     EA     EE     EV     EU     ES     EQ     EO     EG
Reference      Abbreviated term      Abbreviation used in a label      Figure     Profile
Identifier (label, abbreviation, or figure):  
Label of scoping EA or EO, if applicable:  
Used in (select all that apply): EC     EA     EE     EV     EU     ES     EQ     EO     EG
Justification:  
Additional comment(s):  

1) If a new reference or a new supplemental reference is being cited, also submit I.10.

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